Microsoft Dynamics GP Payroll & HR versus ADP

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“The reporting out of ADP is difficult. I have been working with ADP since April last year (2015) and still have trouble finding a report or creating a report.  Also, their support is not the best.  Sometimes I get several different answers to the same question.  After working with both GP and ADP, I would not recommend anyone to go with ADP over GP…”

-Senior Staff Accountant, Public Consulting Company, 170 employees

  • No matter if you choose to run your payroll in-house or with a partner like ADP, you still need to sit in front of a computer screen to create and maintain employee records. It just depends on if you are entering the information into a Dynamics GP screen or ADP screen. Same typing time.
  • Adding additional employees will most likely not cost any more with Microsoft Dynamics GP in-house payroll.
  • Payroll Hours will post to the General Ledger Unit Accounts in Microsoft Dynamics GP Extended Payroll. This allows for hours to be used in Variable General Ledger Allocations for Accounts Payable and General Ledger transactions, to be used in financial reports, and for use in budgeting.   If ADP provides this information to integrate, there will be a one-time customization charge and recurring pay period charge from ADP.  In addition, custom integration charges and potentially integration tool software cost involved on the Dynamics GP side.
  • Payroll Liabilities are posted to Accounts Payable for payment with Microsoft Dynamics GP Extended Payroll. If ADP provides this information to integrate, there will be a one-time customization charge and recurring pay period charge from ADP.  In addition, there are custom integration charges and potentially integration tool software cost involved on the Dynamics GP side.
  • Payroll Accruals are automatically calculated and posted to the Microsoft Dynamics GP General Ledger with Extended Payroll. If ADP provides this information to integrate, there will be a one-time customization charge and recurring pay period charge from ADP.  In addition, custom integration charges and potentially integration tool software cost involved on the Dynamics GP side.
  • Analytical Accounting: With Microsoft Dynamics GP Payroll you can allocate and post transactions down to the project, event, job, or grant level.  If ADP provides this information to integrate, there will be a one-time customization charge and recurring pay period charge from ADP.  In addition, there are custom integration charges and potentially integration tool software cost involved on the Dynamics GP side.
  • Cash Flow: With Microsoft Dynamics GP Payroll, you control your cash outflow.
  • Timing: With Microsoft Dynamics GP Payroll, you control when you process payroll.  No ADP deadlines to be met.
  • Early Termination: With Microsoft Dynamics GP Payroll, you can process an employee termination check immediately without additional cost.
  • User Experience: With Microsoft Dynamics GP Payroll and HR, the user experience is the same as the other Microsoft ERP and Office applications being used.
  • Reporting: No additional charges for custom reporting or access. Same Microsoft Dynamics reporting tools used for the rest of the ERP system are used with Microsoft Dynamics GP Payroll and HR.  Tools such as:  Excel, SQL Server Reporting Services, SmartLists, and Business Analyzer; give users and management immediate access to the information they need.
  • If you stop using ADP by choice, due to business acquisition or bankruptcy, you are still required to keep a minimum of 7 years of auditable records for IRS and other compliance agencies. With Microsoft Dynamics GP Payroll and HR, you do not have any required recurring payments or need to print tons of paper to make available records for audit and compliance.
  • Unlike ADP, with Microsoft Dynamics GP Payroll and HR, if you need to migrate to a different system in the future, you have easy access to the data and documents. All data and documents are stored in the Microsoft SQL Server database you own.
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